INTERPLAN is the official housing agency for the EHA2025 Hybrid Congress. The only official correspondence you should receive will be from the EHA or INTERPLAN. To receive the best service and pricing, please do not use any other vendor. We work hard to provide the best hotel rates in order to keep the Congress affordable in Milan. We work with Hotelmap as official partner.”

We are looking forward to your hotel-booking enquiry.

Group Booking / Terms & Conditions:

Group bookings (4 and more rooms per company)

Price Information

• Quotations are made in EURO
• The rate includes accommodation, breakfast and City Tax.
• The rates are valid for the year 2025. In the event of an increase in local VAT, the rate will be adjusted accordingly.
• No VAT accounted, Tour Operator Margin Scheme Supply Art. 306-310 Council Directive 2006/112/EC.

Cancellation terms

Free cancellation is available according to the following schedule:

• 50% of the booked room allotment per day until 5^th December 2024

Exception: 6^th November 2024: Hilton Milano.

• 20% of the booked room allotment per day until 6^th February 2025

Exception: 7^th January 2025: Hilton Milano.

• 10% of the booked room allotment per day until 7^th April 2025

No more reductions possible:  Hilton Milano.
Exception: 6^th March 2025: Doubletree by Hilton Malpensa, Duo Milan Porta Nuova, a Tribute Portfolio Hotel, Grand Hotel Villa Torretta,  Gran Visconti Palace,  Hilton Garden Inn,  IBIS Milano Fiera,  Starhotels Rosa Grand, Starhotels Echo, Starhotels Anderson, Starhotels Tourist, Starhotels Business Palace, Starhotels Ritz, Starhotel  Grand Milan Uptown Palace, UNA Hotel Century,  UNA Galles Milano,  UNA Hotels The One Milano,  UNA Hotel Cusani,  UNA Hotel Expo Fiera,  UNA Hotel Mediterraneo,  UNA Hotel Scandinavia,  UNA Hotel Malpensa,  UNA Milano Verticale.

• Additional cancellations and/or non-arrivals will be charged with the full amount. INTERPLAN tries its utmost to re-sale any late cancelled room to keep the costs for the participants as low as possible. In case of a successful re-sale INTERPLAN will refund any overpaid amount deducted by an administration fee of € 40 net per re-sold room night. No VAT accounted, Tour Operator Margin Scheme Supply Art. 306-310 Council Directive 2006/112/EC
• All bookings made after the mentioned dates for free cancellation are automatically binding.
• All late cancelled rooms are subject to 100% cancellation fees, which are charged for all cancelled room nights. Non-arrivals or No-Shows are handled as cancellations.

Group Administration Fee

• For bookings up to € 25.500 calculated total amount, a flat-rate group handling fee of € 380 applies.
• For bookings from € 25.500 calculated total amount, a fee of 1.5% of the total amount applies.
  No VAT accounted, Tour Operator Margin Scheme Supply Art. 306-310 Council Directive
  In the event of cancellation, the administration fee will be retained.

Payment

Full pre-payment is required. Payments shall be carried out by bank transfer according to the following schedule:

• Upon contract signature.
• Changes to block will be invoiced and due immediately by time of booking.

Bank Name: Deutsche Bank AG, München

Bank address: Promenadeplatz 15, 80333 Munich, Germany

SWIFT: DEUTDEMMXXX

IBAN: DE23 7007 0010 0203 4536 00

Reference: Invoice No. + HH-EHA 25-HOTEL

• Bank charges must be covered by the payee.
• Payment by company credit card is available upon request. A credit card fee of 3% of the total amount applies. No VAT accounted, Tour Operator Margin Scheme Supply Art. 306-310 Council Directive 2006/112/EC.

Changes of the invoice address after contract´s signature will be carried out against an administration fee of € 150 net. No VAT accounted, Tour Operator Margin Scheme Supply Art. 306-310 Council Directive 2006/112/EC.